How long should I store my archive documents and business records?
“To store or not to store…that is the question…”
The length of time that archive documents need to be stored in all industries can vary depending on the specific document type and the jurisdiction in which the business is operating.
In general, legal and accounting documents may need to be kept for several years, if not permanently, in order to comply with various legal and regulatory requirements. In the United Kingdom, VAT records must be kept for at least seven years. Similarly, employment records and contracts may need to be kept for several years after an employee leaves the company.
In addition to legal and regulatory requirements, businesses may also have their own internal policies for document retention. For example, some companies may choose to keep certain documents for longer to protect against potential legal disputes or to help with future decision-making.
It is important for businesses to consult with legal and accounting professionals in their specific jurisdiction in order to determine the appropriate retention periods for their archive documents.
Many organisations now utilise cloud storage as a popular and convenient way to store online documents, as it offers a secure, scalable, and cost-effective way to manage digital files. However some paper records still need to be stored, so S4B Group is ideally placed to offer a secure, hardcopy archive document storage for the duration of the retention period, and when that period of time is up, we can securely shred the documents at our premises and issue a certificate of destruction for your records.
We hold records for businesses in a wide variety of industries, from legal and accountancy to medical, dental, and healthcare organisations to recruitment, pensions, insurance, aviation, schools, and property and construction. This isn’t an exhaustive list of our archive storage clients as we have a whole variety of industries we work with. In addition, we offer a comprehensive file retrieval service which is normally same day or within 24 hours.
At S4B we also undertake fulfillment for businesses in the events, publishing, healthcare and retail industries. All of this is managed in a timely and professional manner by our experienced team. so it isn’t just documents we can store on your behalf, we have a large capacity for bigger items such as PPE, exhibition stands, promotional materials and magazines to name a few!
Covered by strict ISO policies and procedures, high-tech security systems and CCTV your storage documentation and items are in safe, experienced, and accountable hands. For more information contact us on 01342 326806 for a comprehensive no obligation quote.
